Managing Funding Rounds

Round phases are stages that participatory funding rounds progress through, with specific purposes and features. Rounds can advance automatically based on dates you set, or can be moved manually.

Managing a Round

Once a round is created or in progress, stewards can manage the round by clicking "Manage." The current Round phase will clearly be visible.

Stewards have the option to schedule the Round stages Automatically OR Manually. Whichever option is chosen, stewards can manually toggle between phases, either moving backwards to previous phases or progressing the round forward, using the buttons provided.

To view the current status of your round, click "Manage". Stewards have the ability to manually adjust round phases, irrespective of whether automatic or manual scheduling was chosen during the round setup.

Round Phases Explained

1. Draft Phase

• Visibility: Only stewards can see the round

• Purpose: Configure Round settings before launch

• Use the Save Draft button to ensure that your Round is maintained in the Draft/Unpublished phase.

• Round needs to be Published before it can be transitioned into the Lobby/Announcement Phase, which will then make it viewable by Group Members.

  

  Click Save Draft to ensure your Round stays in the Draft Phase.

2. Lobby/Announcement Phase

• Folks can Join the round and see the Submission Criteria

• Round will be maintained in Announcement phase until Steward Open's Submissions

Members can see the Submission Criteria and Join the round

• Discussion begins in the round's chat room for collaboration and idea generation

3. Submissions Open

• The purpose of this phase is to collect submissions for community review and refinement

• Folks must join a Round in order to create a Submissions

• To create a Submission, folks can click on Submissions and then + Add Submission

  

  After Joining a Round, click + Add Submission

Note: Submissions hidden from non-stewards during this phase

4. Discussion Phase

• New submissions are closed though existing submissions can be edited and are viewable

Folks can edit their submissions by clicking on Edit

• Discussion about projects can take place in the chat space

Note: Submissions can be reopened by Group Stewards under Manage

5. Voting Phase

• All submissions visible and editing of submissions locked

• Members can allocate their votes/funds for projects dependent on voting criteria set by Group Stewards

• Note: new members can join to view the progress of the round but cannot vote

Members can see how many votes/funda hey have available to allocate at the top

• If a steward re-opens the discussion phase, token allocations will be reset

  

  Notification that token allocations are reset if a steward Re-open's

6. Results Phase

• This Round is complete

• Votes Allocated can be viewed under the Projects tab

Note: Actual fund distribution currently happens outside of Hylo, though the platform provides transparent voting results to support accountability in the distribution process.